Getting the best out of NAAIRS for South African Research

Though NAAIRS has become increasingly well-known to family historians researching South African ancestry, many aren’t sure how to use the index to best advantage. This is partly because of uncertainty as to what they’re likely to find in the various available file types.

Which files offer the most useful information for family history purposes? Public records naturally weren’t generated for the benefit of genealogy research. How to discriminate between the types of records, pruning your list of references, saving time and expense and achieving optimum results?

Read the list of source codes used at each repository: these are a vital aid in understanding what sort of files you’ve turned up during a search of the index. See the source codes for SA archives repositories at:
http://www.national.archives.gov.za/sourcesindex.htm

One of the most informative sources in the South African context is the deceased estate file and will be discussed in many more posts. In Natal, deceased estate files carry the code MSCE (Master of Supreme Court Estates). This is not to be confused with an insolvent estate, coded MSC in Natal. Insolvent estates can provide useful detail and shouldn’t be overlooked; they may include an inventory of an ancestor’s possessions e.g. in 1849 items listed in an insolvent estate were:

‘gunpowder, shott, caps, 1 pistol, boots, 2 waistcoats, velvet coat, handkerchiefs, socks and shirts, bed linen, tools, a trunk, a pair of moleskin trousers, 1 toilet glass, books, knives, forks, silver spoons and 1 lot of doctor’s instruments …’

A few lines giving a glimpse into this man’s life in the colony: perhaps the most revealing and personal description his descendants are ever likely to find.

Deceased Estates: more than just the Death Notice

The Death Notice is not the only significant document among South African estate papers. There would also be a Will (if one was made), Final Liquidation and Distribution Accounts, correspondence generated either before or after the death occurred, invoices etc.

All these are potential sources of information. To stop at the Death Notice – or to allow your local researcher to do so – is a grave mistake. Surprising facts emerge in apparently unlikely pieces of paper.

Undertaker's Invoice 1911 mentions 2 carriages &
a special tram car for mourners

Although many wills aren’t particularly informative, they generally name beneficiaries and sometimes give instructions as to burial or cremation which can be helpful when trying to find the ancestor’s last resting-place. Specific bequests – sometimes of unexpected items to unlikely people - can be intriguing. Inventories give us an intimate glimpse into the ancestor’s daily life. Invoices from tradesmen claiming settlement from an estate are worth a look, especially one from the undertaker which may offer the name of the cemetery where burial took place as well as the style and cost of the obsequies considered appropriate for the deceased.

Milliner's Invoice 1869

A fairly nondescript invoice listed items of clothing which turned out to be my great great grandmother’s mourning clothes ordered from the Silk Mercer, Milliner & Straw Bonnet Manufacturer for my great great grandfather’s funeral in 1869.

Letterheads among the estate correspondence may give snippets about a family business, its street address, who the directors were, or a picture of the building where the deceased lived, worked and died. How much more interesting, relevant and memorable it would be, rather than baldly stating the company name, to include a decorative engraved letterhead as an illustration when publishing the family’s story whether on the printed page or online.

Engraved letterhead 1911

Archival documents require interpretation, digging beyond the stated facts to unearth choice nuggets of detail to enliven the family history. This makes all the difference to a narrative which, no matter how accurate the names and dates might be, reads like a bland chronology of births, marriages and deaths.

Getting the best out of NAAIRS

Though NAAIRS has become increasingly well-known to family historians researching South African ancestry, many aren’t sure how to use the index to best advantage. This is partly because of uncertainty as to what they’re likely to find in the various available file types.

Which files offer the most useful information for family history purposes? Public records naturally weren’t generated for the benefit of genealogy research. How to discriminate between the types of records, pruning your list of references, saving time and expense and achieving optimum results?

Read the list of source codes used at each repository: these are a vital aid in understanding what sort of files you’ve turned up during a search of the index. See the source codes for SA archives repositories at:
www.national.archives.gov.za/sourcesindex.htm

One of the most informative sources in the South African context is the deceased estate file and will be discussed in future posts. In Natal, deceased estate files carry the code MSCE (Master of Supreme Court Estates). This is not to be confused with an insolvent estate, coded MSC in Natal. Insolvent estates can provide useful detail and shouldn’t be overlooked; they may include an inventory of an ancestor’s possessions e.g. in 1849 items listed in an insolvent estate were:

‘gunpowder, shott, caps, 1 pistol, boots, 2 waistcoats, velvet coat, handkerchiefs, socks and shirts, bed linen, tools, a trunk, a pair of moleskin trousers, 1 toilet glass, books, knives, forks, silver spoons and 1 lot of doctor’s instruments …’

A few lines giving a glimpse into this man’s life in the colony: perhaps the most revealing and personal description his descendants are ever likely to find.